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Frequently Asked Questions

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About the Law

What is the new hire law?

Who must report?

Who must be reported?

Is anyone exempt from this law?

Do Independent Contractors (1099's) have to be reported?

Are labor unions and hiring halls required to report?

Basics of New Hire Reporting

Why do we need new hire reporting?

What information must I report?

How do I report?

Where do I report new hires?

How often must I report?

How will the information be used?

I've never reported new hires, what do I do?

Common Employer Questions

I am an employer with employees in more than one state. What special considerations, if any, need to be made for this?

Is there an easier way to report other than submitting a W-4 Form?

What if I have questions about child support or income withholding?

Do I have to report if I do not hire anyone?

Are domestic employees (maid, nurse, and gardener) required to be reported?

I am an employer who has more than one address. Which one should I list?

I provide employee information on my Quarterly Wage Reports. Why must I also report the employee as a new hire?

Do temporary agencies have to report their new hires for every assignment?

Do I need to report an employee who worked for a couple of hours or days and then quit?

Do I have to include my FEIN on line 10 of the W-4? The instructions say to include it only if I sent it to the IRS.

If I take over a business, do I have to report all of the employees?

In addition to reporting new hires, do I need to report terminated employees as well?

Can I send an outdated W-4?

What if I still have more questions about new hire reporting?


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